Marketing Statement
Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits, and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program.
Job Summary
Pay Rate
Non-Represented Pay Grade 036
Step 1: $37.85/hour (Minimum) - Step 6: $44.78/hour (Maximum).
The starting negotiable salary will be commensurate with education and experience.
Reports To
Manager of Absence Managment
Current Assignment
The Bay Area Rapid Transit Direct (BART) is seeking a Human Resources Specialist to join the Absence Management Division in the Human Resources
Department.
Closing Date: This job announcement will close at the receipt of 100 applicants or on April 28, 2025, at 11:59 PM, whichever occurs first.
Under general supervision, the Human Resources Specialist will be responsible for comprehensive administrative and/or technical functions and office assistance support.
As an integral part of the Labor Relations
Department, the Human Resources Specialist serves as a vital member of the Absence Management Division, providing high-level administrative, technical support in the coordination of leave and return-to-work programs. This position is responsible for tracking absence cases, preparing departmental documentation—including disciplinary notices, conducting data entry and supporting various personnel processes, and other technical tasks.
Key duties include activities in collaboration with internal HR units (such as Leave Management) and external stakeholders including Payroll and IT. The incumbent must exercise sound judgment in handling sensitive and confidential information, and demonstrate proficiency in producing correspondence, spreadsheets, and tracking reports using various software tools.
This position represents the first line of contact with internal and external customers; therefore, excellent customer service skills are extremely important qualities for the Human Resources Specialist position. In addition, the role can be demanding and requires a strong foundation of HR knowledge, specialized skills, and the ability to exercise independent judgment.
Examples of Duties
- Provides administrative support and completes technical tasks for a division within the Human Resources Department.
- Maintains position data, including processing department, location, and reporting changes; creates and abolishes positions; processes position reclassifications.
- Processes hew hires, transfers, promotions, leaves of absence, returns to work, terminations, and retirements within the HR system.
- Assists recruiters within BART's recruitment and selection process, which includes job posting, oral interview, and written examination proctoring.
- Coordinates pre-employment screening and on-boarding process, including scheduling screening appointments, background checks and arranging new hire orientation.
- Performs administrative and/or technical functions related to benefits-related information for new hires, terminations, transfers, part-time to full-time and retirees, and administers the COBRA process and the District’s retirement benefit program.
- Prepares new hire benefit packages, conducts new hire orientation and intake of on-boarding documents; processes appropriate paperwork/forms related to services.
- Coordinates and facilitates educational classes, workshops, and development activities; prepares handouts and materials for attendees; sets up the training rooms for PowerPoint presentations; creates and maintains classes in Pathlore system; enrolls participants and sends class updates to our presenters.
- Advertises quarterly and monthly flyers for all District-Wide classes, including sending out mailers to all BART employees.
- Receives, logs and processes all leave requests including Workers Compensation, Family Medical Leave, Short/Long-Term disability, and other disability related claims and requests; follows up on missing or incomplete documentation; and sends correspondence related to requests and approval determinations to employees.
- Reviews and modifies timesheets for employees who are on disability related leaves and coordinates changes with the Time Accounting and Administration Department (TAAD) and Payroll Department as needed.
- Assists staff in a variety of paraprofessional and administrative duties.
- Serves as frontline contact for assigned functional area.
- Confers with user departments for request or provision of services.
- Processes appropriate paperwork/forms related to services.
- Organizes and maintains various files, types correspondence, reports and forms from drafts, notes or briefs.
- Proofreads and checks typed and other materials for accuracy, completeness and compliance with departmental policies and regulations.
- Inputs information into an on-line computer system; operates standard office equipment.
Education
Minimum Qualifications
Possession of a high school diploma, GED or recognized equivalent.
Experience
The equivalent of two (2) years of (full-time) verifiable clerical experience in human resources support functions, such as recruitment, employee benefits, HR information systems, workforce development, leave administration, or other related HR tasks.
Knowledge And Skills
Knowledge of:
- Policies, procedures, and practices of public sector human resources programs
- District’s current Oracle PeopleSoft HRIS system
- Union contracts and labor practices in a unionized environment
- Laws and regulations regarding new hire documents and processes
- Principles and practices of customer service
- Principles and practices of administrative/clerical support for the day-to-day operations of a function or department
- Office management practices and procedures including the operation of standard office equipment
- Correct English usage, including spelling, grammar, and punctuation
- Basic business data processing principles and the use of on-line computer programs
Skill/ Ability In
- Preparing clear and concise written reports and correspondence. Researching and summarizing various materials
- Entering and maintaining accurate data
- Maintaining attention to detail and adherence to technical requirements
- Reading and interpreting rules, policies, and procedures
- Composing routine correspondence from brief instructions
- Using initiative and sound independent judgment within established guidelines
- Establishing and maintaining effective working relationships with those contacted in the course of the work
- Operating standard office equipment including a word processor and an on-line computer system
- Making accurate mathematical calculations
- Organizing and communicating
- Maintaining accurate records and files
- Maintaining confidentiality and managing confidential information
- Solving problems and making decisions
- Processing requests
- Running Queries for reports
- Setting up audio visual equipment
Equal Employment Opportunity GroupBox1
The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws.
The BART Human Resources
Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources
Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov .
Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs .
