TITLE: Executive Administrative Assistant
LOCATION: Charlotte, NC
WORK TYPE: Hybrid - minimum 3 days in office/week.
REPORTS TO: President, Breakaway
ABOUT THE COMPANY
Breakaway Group is a premiere entertainment and music festival multimedia company. We have the largest independent touring music festival in North America, spanning 12 cities over 9 months. With a focus on underserved markets, Breakaway is bringing a premium 2-day EDM/Pop festival experience with an always-changing lineup of top artists to where consumers live, work, and play.
Breakaway Music Festival is the nation’s leading independent touring music festival providing premium experiences and entertainment to music fans across the nation. Since its inception in Columbus, Ohio in 2016, the festival has expanded to multiple cities across the United States (12 in 2025) and grown into a two-day, multi-stage event. Breakaway has successfully reached music fans in cities that have traditionally been overlooked by other festivals, bringing an always-changing lineup of top artists to diverse local communities. With over 200,000 attendees in 2024 and 300,000 projected attendees in 2025, Breakaway has become a must-see event for music lovers across the country. Our festivals champion music, art, creativity and diverse community celebration in your hometown, offering invaluable interactive experiences. Leave it all behind—and BREAKAWAY.
ABOUT THE ROLE
We are seeking a highly organized and proactive Executive Administrative Assistant to support the President of our company. This role requires a detail-oriented individual with exceptional communication skills, the ability to multitask, and a strong sense of discretion. The ideal candidate will have a background or strong interest in marketing or music and a desire to grow within the industry. This position is an excellent opportunity for someone looking to transition into the entertainment, music, or marketing space, similar to an assistant role at an agency where candidates are eager to learn and develop beyond administrative tasks.
RESPONSIBILITIES
- Provide executive-level administrative support to the President, including calendar management, travel arrangements, and meeting coordination.
- Act as the primary point of contact between the President and internal/external stakeholders, ensuring professional and timely communication.
- Prepare reports, presentations, and correspondence on behalf of the President.
- Organize and maintain confidential files, documents, and records.
- Manage special projects, ensuring timely execution and effective coordination across teams.
- Screen calls, emails, and other communications, prioritizing and responding as necessary.
- Handle expense reports, budgeting, and invoicing related to the President’s office.
- Coordinate logistics for board meetings, leadership meetings, and company events.
- Conduct research and compile data as needed to assist with strategic decision-making.
- Anticipate the President’s needs and proactively address administrative challenges.
- Perform other duties and tasks as assigned to support the efficiency of the executive office.
QUALIFICATIONS
- Experience: 3-5+ years of experience in an executive administrative role, supporting senior-level executives.
- Education: Bachelor’s degree preferred but not required.
- Technical Skills: Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Google Workspace, and project management tools.
- Industry Interest: Background or interest in marketing, music, or the entertainment industry is a plus.
- Organizational Skills: Strong ability to multitask, prioritize, and meet deadlines.
- Communication: Excellent verbal and written communication skills.
- Confidentiality: Ability to handle sensitive and confidential information with discretion.
- Problem-Solving: A proactive approach to anticipating needs and solving problems efficiently.
- Professionalism: High level of integrity, professionalism, and adaptability.
WHY JOIN US
This role offers the opportunity to work closely with a dynamic executive in a fast-paced environment. As the Executive Administrative Assistant, you will play a vital role in shaping the efficiency and effectiveness of the President’s office while gaining invaluable exposure to strategic business operations. We offer a competitive salary, benefits, and opportunities for professional growth.
