TITLE: Executive Administrative Assistant
LOCATION: Nashville, TN
WORK TYPE: Hybrid - minimum 3 days in office/week.
REPORTS TO: CEO & Chief of Staff
ABOUT THE COMPANY
Breakaway Group is a premiere entertainment and music festival multimedia company. We have the largest independent touring music festival in North America, spanning 12 cities over 9 months. With a focus on underserved markets, Breakaway is bringing a premium 2-day EDM/Pop festival experience with an always-changing lineup of top artists to where consumers live, work, and play.
Breakaway Music Festival is the nation’s leading independent touring music festival providing premium experiences and entertainment to music fans across the nation. Since its inception in Columbus, Ohio in 2016, the festival has expanded to multiple cities across the United States (12 in 2025) and grown into a two-day, multi-stage event. Breakaway has successfully reached music fans in cities that have traditionally been overlooked by other festivals, bringing an always-changing lineup of top artists to diverse local communities. With over 200,000 attendees in 2024 and 300,000 projected attendees in 2025, Breakaway has become a must-see event for music lovers across the country. Our festivals champion music, art, creativity and diverse community celebration in your hometown, offering invaluable interactive experiences. Leave it all behind—and BREAKAWAY.
ABOUT THE ROLE
We are seeking a highly organized and proactive Executive Administrative Assistant to support our CEO Office, supporting both the CEO, CRO and occasionally the Chief of Staff. This role requires a detail-oriented individual with exceptional communication skills, the ability to multitask, experience with social media, and a strong sense of discretion. The Executive Administrative Assistant will play a critical role in ensuring smooth daily operations, managing schedules, and providing high-level administrative support to the executive team. The dream candidate should have experience supporting multiple stakeholders.
RESPONSIBILITIES
- Provide executive-level administrative support to the executive team, including calendar management, travel arrangements, and meeting coordination.
- Act as the primary point of contact between the executives and internal/external stakeholders, ensuring professional and timely communication.
- Maintain and manage the CEO’s social media presence, including drafting posts, engaging with followers, and ensuring a consistent professional brand across platforms.
- Prepare reports, presentations, and correspondence on behalf of the executive leadership team.
- Organize and maintain confidential files, documents, and records.
- Manage special projects, ensuring timely execution and effective coordination across teams.
- Screen calls, emails, and other communications, prioritizing and responding as necessary.
- Handle expense reports, budgeting, and invoicing related to the executives’ offices.
- Coordinate logistics for board meetings, leadership meetings, and company events.
- Conduct research and compile data as needed to assist with strategic decision-making.
- Anticipate the executives’ needs and proactively address administrative challenges.
- Perform other duties and tasks as assigned to support the efficiency of the executive office.
QUALIFICATIONS
- Experience: 3-5+ years of experience in an executive administrative role, supporting senior-level executives and supporting multiple stakeholders.
- Education: Bachelor’s degree preferred but not required.
- Technical Skills: Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Google Workspace, and project management tools.
- Organizational Skills: Strong ability to multitask, prioritize, and meet deadlines.
- Communication: Excellent verbal and written communication skills.
- Confidentiality: Ability to handle sensitive and confidential information with discretion.
- Problem-Solving: A proactive approach to anticipating needs and solving problems efficiently.
- Professionalism: High level of integrity, professionalism, and adaptability.
- Social Media: Must have experience managing social media accounts, creating content and engaging with followers.
WHY JOIN US
This role offers the opportunity to work closely with a dynamic executive leadership team in a fast-paced environment. As the Executive Administrative Assistant, you will play a vital role in shaping the efficiency and effectiveness of the executive office while gaining invaluable exposure to strategic business operations. We offer a competitive salary, benefits, and opportunities for professional growth.
