Independent Contractor Role Purpose
Music Festival Stage Managers are responsible for the smooth operation of stages during the event, ensuring that all performances run seamlessly. This role requires a high level of organization, leadership, and problem-solving skills and the ability to thrive in a fast-paced, high-pressure environment. Previous experience in stage management and volunteer management is strongly preferred.
Duties & Responsibilities
Responsibilities include, but are not limited to:
- Show Advancing: Serve as one of the primary contact points for artists and their teams, ensuring all needs and schedules are met.
- Stage Management: Oversee the setup, operation, and teardown of assigned stages, ensuring efficient handling of all technical and logistical aspects.
- Crew Supervision: Lead and manage a team of stagehands, volunteers, and technical staff, providing clear direction and support throughout the event.
- Technical Coordination: Work closely with audio, lighting, and other technical teams to ensure all equipment is set up and functioning properly.
- Schedule Adherence: Monitor and enforce the event schedule, making real-time adjustments to keep performances on track.
- Problem Solving: Quickly identify and resolve any issues, whether related to technical difficulties, artist needs, or crew management.
- Communication: Maintain clear and consistent communication with the Assistant Production Managers and key stakeholders throughout the event and pre-event process. This may include SXSW meetings or check-ins, phone calls, and email coordination, resulting in 5 hours per week during February.
Pre-Event Responsibilities
- Attend up to 3 pre-event meetings on Mondays in February from 6-9p
- Advance all assigned music showcases, resulting in 5 hours per/week during February.
On-Site Responsibilities
- Oversee the execution of live shows, ensuring all elements run smoothly according to the setlist and schedule. Communicate any delays or issues to APMs.
- Provide guidance and support to volunteer stagehands, ensuring they are effectively trained and integrated into the team for the duration of the event.
Qualifications Include
Qualifications & Skills
- Minimum of 2 years of stage management experience, preferably in a live event or festival setting.
- Proven ability to lead and manage a team, with strong decision-making skills.
- Familiarity with backline, stage equipment, audio systems, lighting, and other relevant technical aspects.
- Strong ability to think on your feet and easily handle unexpected challenges.
- Excellent interpersonal and communication skills, with the ability to work effectively with diverse teams.
- Willingness to work long hours, including nights and weekends, throughout the festival.
- Must be 21+ years of age
- The candidate is required to be located in Austin, TX.
Physical Requirements
Ability to stand for long periods and lift to 50lbs. with or without accommodation.
Direct Reports
Assistant Stage Manager
Work Location & Schedule
- This is an Independent Contractor role.
- February Pre-Event Preparation: Approximately five hours per week throughout February. Attendance at three to four mandatory in-person meetings during February.
- Event Week Commitment: Active participation in 4-6 nights of music showcases during the SXSW Music Festival March 10th-15th 2025.
- Shifts will vary depending on the venue showcase schedule and load-in times, but typical hours range from 4 PM to 2 AM.
- Flexibility: Be prepared for potential changes in schedule as the festival is closer to execution.
Compensation
$300/working day, meals provided, parking provided, & a badge as compensation for advance work.
