Based in Chicago, iAE is a team of 30 full time employees that produce over 400 shows annually across 90 cities in North America. Our areas of expertise include booking, event management, marketing, and promotion of national touring acts. We work with such acts as David Sedaris, The Harry Potter Film™ Concert Series, Wild Kratts Live, The Book of Mormon, Cats, Les Misérables and much more!
iAE has also created the Beach Road Weekend Music Festival, the first-ever multi-day music festival on Martha’s Vineyard. Lineups have included artists such as Beck, Wilco, Avett Brothers, Mumford & Sons, Leon Bridges, Bon Iver Phil Lesh & Friend, John Fogerty and much more.
As a leader and member of our Event Management Department, the Production Manager will:
- Comprehensively advance each assigned show with the venue and touring artist in a proactive and timely manner – facilitating a process that adheres to budgets and benefits the overall mission of iAE
- Identify any necessary production kills, holds, or sightline limitations prior to tickets going on-sale
- Outline an event’s full production needs and translate into a budget
- Research, develop strategies, and negotiate with third-party vendors to reduce overall show expenses, especially those iAE can leverage national offerings to when negotiating tour contracts
- Create and distribute advance sheets, production schedules, and additional advance documents as required
- Oversee day-of-show operations, both in-person and remotely, to ensure all budgets are effectively maintained and our customers, artists, and local partners are highly satisfied
- Ensure prompt payment to all artists and third-party vendors, and artist approval of show expenses
- Assist in managing a team of both full-time Event Managers and freelance Production Managers or Promoter Reps
- Complete post-event reports and electronically file all final advance documents, final invoices, and records of payment
- Collaborate with Booking Department to assist in the creation of new events and festivals by contributing to a site or set’s design and developing the installation plans
- Assist in other duties as required, such as creation of reports for taxation authorities (i.e. non-resident entertainer’s withholding) and performer’s rights organizations (i.e. ASCAP, BMI)
- Report directly to the Senior Event Director, VP of Programming, and CEO
Qualifications
- Minimum 5-years prior management experience in live event production or management with a tour, venue, or promoter.
- Able to translate rigging, stage, and light plots
- Must be able to travel, including a valid driver's license and passport
- Flexible schedule (days/nights, late hours, weekends, and holidays)
- Lift up to 50lbs and be on feet for extended periods of time
Skills
- Proficient in Windows applications including Outlook, Excel, Word, PowerPoint
- Experience with CAD and/or Vectorworks
- Knowledge of show settlement procedures
- Manage multiple projects simultaneously
- Make clear, concise decisions and at times with limited information.
- Superior interpersonal communication and organizational skills
- Work remotely and in a moderate to loud level or noise in work environment