LA JOLLA MUSIC SOCIETY
Job Title: Artistic Rentals Coordinator/ Assistant Front of House Manager
Department: Artistic
Reports to: Artistic Rentals and Partnerships Director
Status: Full-time, exempt
Start Date: October 1st, 2025
Salary Range: $70K /yr. plus benefits
Job Type: In person
Who We Are
La Jolla Music Society is one of the most prestigious and highly respected performing arts presenters in the United States. Our winter season presentations showcase a rich variety of classical, jazz, global roots, spoken word, family, and dance programming, at its state-of-the-art venue, The Conrad, as well as off-site venues throughout San Diego. In addition to our winter season and award-winning Learning & Engagement Programs, La Jolla Music Society also produces SummerFest, a renowned four-week chamber music festival featuring world-class artists and ensembles performing an array of concerts and programs curated by SummerFest Music Director, Inon Barnatan.
Summary
La Jolla Music Society (LJMS) seeks a highly organized and detail-oriented individual to serve as the Artistic Rentals Coordinator / Assistant Front of House (FOH) Manager. This full-time position plays a key dual role: coordinating the advancement and on-site execution of rental events at The Conrad Prebys Performing Arts Center and assisting in FOH operations for select LJMS performances and events.
As the primary liaison for non-Resident Company rental clients following contract execution, this role ensures seamless communication, logistical planning, and day-of event coordination, working closely with internal departments and external vendors. As the Assistant FOH Manager, this position will help with front-of-house staffing, logistics, and audience services at LJMS institutional events—such as SummerFest, galas, and learning and engagement programs.
Job Description
Rental Event Advancement & Execution – 70%
- Serve as the primary contact for nonResident Company rental clients after contracts are finalized, working closely with the Assistant Production Manager and under the supervision of the Artistic Rentals & Partnerships Director.
- Coordinate logistics and communications across departments to ensure rental events are planned and executed smoothly.
- Work with production, technical, facilities, box office, and marketing teams to assist with all aspects of event setup, staffing, ticketing, and client needs.
- Manage rental documentation and schedules, including production timelines, equipment arrangements, and billing details.
- Lead the event advance process by confirming technical requirements and aligning all stakeholders.
- Provide onsite coordination during assigned rental events, overseeing vendor loadin, client communication, and realtime troubleshooting.
- Assist with postevent followup and financial wrapup, including reporting and invoicing.
Front of House Coordination – 30%
- Support the Front of House Manager during select LJMS events, including concerts, education programs, institutional gatherings, and onsite galas.
- Serve as FOH lead or assistant for approximately 12 performances per month, ensuring a welcoming and wellorganized experience for patrons.
- Assist with staffing and logistics during multiweek events such as SummerFest, working jointly with frontofhouse and production teams.
- Step in to manage FOH operations when needed, maintaining high standards of service and communication.
- Act as a liaison between frontofhouse and administrative teams, helping to streamline operations and event logistics.
- Contribute to postevent reporting by preparing and dispersing house reports.
QUALIFICATIONS
- Strong organizational, communication, and multitasking skills.
- 23 years of experience in event coordination, production management, venue operations, or frontofhouse services.
- Comfortable working with multiple departments and external clients in a fastpaced environment.
- Familiarity with ArtsVision, Tessitura, or similar platforms is a plus.
- Experience with performing arts organizations, union crews, or highprofile clientele preferred.
- Ability to work nights and weekends, as required by the event schedule.
EQUAL OPPORTUNITY EMPLOYER STATEMENT
By exemplifying broad representation throughout the institution, it is our goal to dissipate traditional lines of separation, enabling audiences, artists, staff, donors, and students to connect with those who are different from themselves. We believe that through that connection—both on stage and off—we can enrich all our lives, broaden our experience, open our minds, and achieve La Jolla Music Society’s mission. We seek to create a working environment where everyone knows they are welcome and valued regardless of who they are or how they identify; where difference is encouraged; and where those differences help us learn from one another.
