HR & Admin Assistant

Stern Grove Festival Association • Part-time • San Francisco Bay Area, US • 1m ago

IMPORTANT - If interested in the role, please be sure to apply at the full application link below.

Organizational Profile

Stern Grove Festival is the longest-running nonprofit free music festival in the country. Since 1938, this cherished summer tradition has brought Bay Area communities together for world-class performances in the stunning outdoor amphitheater of Sigmund Stern Grove, nestled on the city’s west side. Last year, the Festival welcomed over 110,000 attendees to its iconic concert series, which has featured legendary artists like Chaka Khan, The Flaming Lips, Patti Smith, Bob Moses, Phil Lesh & Friends, Ziggy Marley, Herbie Hancock, and many more.

As a cultural cornerstone of the Bay Area, Stern Grove Festival remains committed to making music accessible to all while celebrating artistic excellence and community connection.

Reporting Relationships

The Admin & HR Assistant reports to the Director of Business Administration and closely works with the Executive Director and all other departments of the organization.

Position Summary

The Admin & HR Assistant plays a vital role in supporting both Human Resources and Business Administration, ensuring smooth day-to-day operations. This position provides administrative support to all departments, assists with HR functions, and contributes to organizational efficiency. The ideal candidate is detail-oriented, proactive, and capable of managing multiple tasks in a fast-paced, event-driven environment.

Key Responsibilities

Human Resources Support:

Assist with recruitment processes, including posting job listings, scheduling interviews, doing interviews, and onboarding new hires.
Maintain employee records and ensure compliance with HR policies.
Support payroll and benefits administration in coordination with HR Manager.
Assist with employee engagement initiatives and training programs.
Ensure HR policies and procedures are effectively communicated and implemented.

Administrative & Business Operations:

Provide general administrative support, including scheduling meetings, maintaining office supplies, and handling correspondence.
Assist with financial and budget tracking, including invoice processing and expense reporting.
Support the coordination of internal communications and record-keeping.
Assist in maintaining organizational databases and document filing systems.

Departmental Support:

Provide cross-departmental support as needed, including assisting with production, marketing, development, and operations teams.
Support event-related logistics, including coordinating meetings and facilitating communication across teams.
Assist with donor and partner correspondence and data entry.

Qualifications & Experience

1-3 years of experience in administrative or HR-related roles, preferably in a non-profit or event-driven organization.
Strong organizational and time-management skills with the ability to multitask.
Proficiency in Google Suite and HR software preferred.
Excellent communication skills, both written and verbal.
Ability to handle sensitive information with confidentiality and discretion.
A proactive and flexible mindset with the ability to adapt to changing priorities.
Passion for the arts, live events, and community engagement is a plus.

Physical Requirements

Able to lift/carry 40lbs
Able to experience periods of extended standing, employees must be able to remain on their feet in a stationary position.
Able to walk and climb considerable distances including on the hillside during the course of a work day.
Grasp, lift, carry, push and pull heavy objects such as barricades, fencing, and carts.
Stooping, crouching and kneeling is needed to place signage throughout the Grove.
Listening and speaking ability is required. In a typical work day the employee will be interacting with large groups of people and they must have the ability to hear and clearly express their ideas with spoken words.

We value a diversity of backgrounds and perspectives. If you meet many of the qualifications listed and are passionate about Stern Grove Festival’s mission, we encourage you to apply.

Locations - Hybrid Role

SGFA Office (approximately 50% of the time), 832 Folsom Street Suite 1000, San Francisco, CA 94107, with an upcoming office move to Fort Mason: 2 Marina Boulevard, San Francisco, CA 94123
Sigmund Stern Grove, 19th Avenue and Sloat Boulevard, San Francisco
Work from Home: Video conferences as needed

Work Period and Hours

Up to 16-25 hoursweekly advance and onsite venue work from March - September

Hybrid working style with 50% in office collaboration as mutually agreed upon. Working arrangement, hours per week, and compensation to be finalized in the offer letter.

Compensation

$25 Per hour

EEO Statement

SGFA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, SGFA complies with applicable state and local laws governing non-discrimination in employment. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, leaves of absence, compensation and training. SGFA expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.

How to Apply:

Please fill out the application here -

https://sterngrove.aidaform.com/2025-hr-admin-assistant

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