Job Description

We are seeking an experienced Administrative Assistant to support a senior executive at a top Entertainment Company. This role will manage day-to-day administrative duties and provide support across multiple television projects, contributing to the smooth operation of development and production processes.

Key Responsibilities

Provide comprehensive administrative support to a senior leader
Manage complex and dynamic calendars
Handle high-volume phone communications, including rolling calls and detailed message-taking
Schedule and coordinate meetings, both in-person and virtual
Book and manage travel arrangements, including logistics for set visits
Prepare and submit expense reports
Maintain confidentiality with sensitive information and materials
Interface professionally with internal staff, external partners, and visitors
Organize and update databases, distribution lists, and filing systems

Qualifications & Skills

High school diploma or GED required; Bachelor’s degree in English, Film Studies, Production, or a related field preferred
Minimum of 2 years’ experience as an assistant, preferably within a high-volume entertainment environment such as an agency, studio, or network
Strong organizational and multitasking skills with the ability to prioritize in a fast-paced environment
Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Quick to learn new software, adept at online research, and tech-savvy
Proactive with the ability to anticipate needs without direction
Excellent verbal and written communication skills
Professional phone etiquette and interpersonal communication skills

Location: Venice Beach/Santa Monica area

Schedule: In-Office Monday – Thursday (9a-6pm) & Fridays are WFH (9a-1p)

Rate: up to $28 hour DOE

Duration: 2-month temp assignment

Start Date: ASAP – ideally next week

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